HR and Finance Coordinator

Major Duties and Expectations 

Human Resources Operations 

• Maintains and updates Human Resources Information System (Paycor) with employee data, status changes, and compensation updates  

• Coordinates onboarding and offboarding activities, including documentation and orientation 

• Maintains personnel files and supports HR compliance activities 

• Assists with benefits tracking, documentation, and employee communications 

• Ensures HR records are complete, accurate, and audit-ready 

Payroll Administration 

• Completes bi-weekly payroll in coordination with finance team  

• Ensures accuracy of payroll data, including earnings, deductions, and benefit changes 

• Maintains payroll records and supporting documentation 

• Assists with payroll reconciliations and reporting 

• Ensures compliance with payroll regulations and internal controls 

 

Grant Accounting & Financial Support 

• Prepares grant invoices and supporting documentation for funders  

• Tracks grant payments and supports accurate recording of grant revenue  

• Assists with reconciliations and monthly grant release 

• Works with program staff and finance team to resolve grant-related discrepancies  

• Assists with grant reporting and audit preparation  

Cash Management & Financial Administration 

• Receives, records, and reconciles incoming payments (checks, ACH, and credit cards)  

• Prepares and verifies bank deposits and supporting documentation  

• Maintains organized records of deposits and cash activity 

• Supports tracking and documentation of financial transactions 

Compliance & Organizational Support 

• Ensures HR and financial documentation meet internal control and audit standards 

• Supports financial and HR audits by preparing documentation and reports 

• Collaborates across departments to ensure timely and accurate information flow 

• Assists with process improvements and operational projects as assigned 

 

Authority & Communication 

• Communicates with internal staff to obtain and verify HR and payroll-related information 

• Collaborates with Finance and program staff to resolve discrepancies related to payroll, grants, and cash activity 

• Maintains confidentiality of employee and financial information at all times 

• Prepares and maintains documentation, schedules, and records in support of HR, payroll, and financial processes 

Education/Experience/Skills 

1. Associate’s or Bachelor’s degree in accounting, finance, human resources, or related field preferred  

1. 2–4 years of experience in payroll, HR administration, accounting support, or a related role preferred 

1. Experience in nonprofit, healthcare, or grant-funded environments strongly preferred  

1. Proficiency in Microsoft Excel and Microsoft Office applications 

1. Experience with payroll systems and HRIS platforms 

1. Familiarity with accounting systems (QuickBooks preferred)  

1. Strong attention to detail and accuracy 

1. Strong organizational and documentation skills 

1. Ability to manage multiple priorities and meet deadlines 

1. Strong written and verbal communication skills